Privacy Policy
Effective October 30, 2026
W4Pilot collects only what it needs to work, never sells your information, and never asks for your Social Security number.
1. What we collect
| Information | Why we need it |
|---|---|
| Name and email address | To create your account, sign you in and send account emails |
| Google account name and email, if you sign in with Google | To sign you in. We don't get your Google password or access to your Gmail, contacts or files |
| The figures you enter (pay, deductions, income, paycheck history, checklists) | To run the calculators and save your work across devices |
| Your plan, billing period and renewal date, from Paddle | To open the tools your plan includes |
| Basic technical data (browser type, sign-in times, error logs) | To keep the service secure and fix problems |
2. What we never collect
W4Pilot never asks for your Social Security number, taxpayer ID, date of birth, bank account number or card number. Text boxes automatically refuse and clear numbers shaped like a Social Security number. Card and PayPal details go straight to Paddle, and we never see them.
3. Pay stub scanning
If you choose to scan a pay stub, the photo or PDF is sent to Anthropic, the maker of Claude, only to read the pay amounts. W4Pilot asks only for gross pay, withholding, net pay, pay period and state. The photo or PDF isn't saved; only the numbers you confirm are kept. To apply a daily scan limit, W4Pilot records the time of each scan, but not the photo, the PDF or its numbers. It is recommended that you cover personal information on the stub, such as your name, address, Social Security number and account numbers, before you take the photo.
4. Who helps us run W4Pilot
We share information only with the companies that provide these services, and only what each one needs:
| Company | What it does for W4Pilot |
|---|---|
| Netlify | Hosts the website and app |
| Supabase | Stores accounts and your W4Pilot data |
| Paddle | Handles checkout, billing, tax and refunds as Merchant of Record |
| Provides Google sign-in and our support email | |
| Anthropic | Reads pay stub photos or PDFs when you choose to scan one |
We don't sell or rent your information, and we don't use it for advertising.
5. Your data stays private to your account
Each account can read and change only its own records. This is enforced by our database, not just by the app's screens. Only you can see the figures you enter. We access account data only to fix a problem you report, or where the law requires it.
6. Security
Data is encrypted in transit and stored with our database provider's security controls. Passwords are stored encrypted, and we can't see them. You can turn on two-step verification in Account settings.
7. Cookies
W4Pilot uses only the cookies and browser storage needed to keep you signed in and remember your settings. We don't use advertising or tracking cookies.
8. How long we keep data
We keep your data while your account is open. If you delete your account, we erase your data within 30 days, except records Paddle or the law requires us to keep, such as receipts.
9. Your choices and rights
- See or download your data: Account → Download my data
- Correct it: edit it in the app at any time
- Delete it: Account → Delete account, or email us
Depending on where you live, you may have more privacy rights, such as under California law or the EU and UK GDPR. Email info@w4pilot.com to use them.
10. Children
W4Pilot is for adults 18 and older. We don't knowingly collect information from anyone under 18.
11. Changes to this policy
If we change this policy, we'll post the new version with a new effective date and email you about significant changes.
12. Contact
Stephanie Floyd Bradley, doing business as W4Pilot
P.O. Box 412, Alabaster, AL 35007
info@w4pilot.com